Office Administrator

We are looking for an Office Administrator to answer phones, assist with accounts payable, and assist our President.

The successful candidate will live up to our mission of honesty, integrity, and superior customer service. Their default attitude is, “Yeah, I can do that.”  This role and the work will excite them; their eyes will light up when discussing the details of it.  They will be open to new ideas and constructive feedback.  They will do what they said they would do, when they said they would do it, in the way they said they would do it.  They recognize needs and take care of them without being asked.

What we’re looking for…

  • 2 year degree in accounting or business
  • Microsoft Dynamics GP accounting software experience
  • Process knowledge or accounting principles and practice; when we ask about GAAP, you’ll know what we’re talking about
  • High level of accuracy; it’s uncommon to find errors in your work; when errors occur, you find ways to prevent them in the future
  • Highly organized; should have some kind of personal task management system in place that has been proven to work
  • Ability to produce quality work despite frequent interruptions; can handle lots of phone calls, people and information without becoming overwhelmed or forgetting details
  • Strong interpersonal skills; answers the phone with a smile on your face; can make small talk with guests that come to our office
  • Not afraid to jump into new tasks or projects; you view change and learning new things as exciting
  • Trustworthy; this position sees a lot of confidential information and you will be its vault
  • Working knowledge of Microsoft Word, Excel, and Outlook; willing to become an expert in these three applications

Bonus points…

  • Working knowledge of Microsoft Visio; willing to become an expert

The job…

  • Answer and route incoming calls
  • Assist with Accounts Payable including entering and paying invoices
  • Assist with Accounts Receivable including invoicing clients and preparing deposits
  • Assist with purchasing, including checking in parts and making purchase orders in GP
  • Balance credit card statements on a monthly basis
  • Manage office supplies
  • Act as an assistant to the President
  • Manage the company safety program
  • Assist technical staff with assembly of submittals and operations and maintenance manuals
  • Assist HR with training and quality assurance administration
  • Conduct client satisfaction survey interviews
  • Assist technical staff with the creation of project flowcharts in Microsoft Visio
  • Plan and oversee company functions including parties, team building events, etc.
  • Manage special projects (moves, furniture acquisitions, etc.)
  • Assist other team members with administrative tasks as needed
  • Make travel arrangements for staff as needed
  • Other duties as we need them

Benefits

  • Health, Dental, and Vision Insurance
  • 401K with company match
  • Company-paid Life Insurance
  • Donut Thursdays
  • Paid Time Off
  • 7 Holidays
  • Monthly breakfast with the boss

If this sounds like you, send your resume, cover letter, and salary requirements to:

hr@sweeneycontrols.com

or

Sweeney Controls Company

Attn: HR

234 28th St S

Fargo, ND 58103

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